Administrative and Finance Officer - Sudan Country Office

من طرف admin السبت مايو 21, 2011 6:27 pm

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Administrative and Finance Officer - Sudan Country Office

Position title: Administrative and Finance Officer - Sudan Country Office
Grade: PL
Position N°: NA
Reference: NA
Publication date: 05/05/2011
Closing date: 01/06/2011
Objectives

5The African Development Bank’s Field Office in Sudan (SDFO) was established to strengthen dialogue between the Bank and the government of Sudan, development partners, donors, the private sector, and the civil society. This dialogue is expected to enhance and foster the design of the Bank’s development policies and programs, as well as the development, implementation, monitoring and evaluation of the country’s development policies and poverty reduction strategy. SDFO also seeks to assist and facilitate the execution of the core operational functions of the Bank Group in identifying, preparing, appraising and implementing projects and programs in Sudan, and follow-up with a view to enhancing portfolio quality, promotion of participatory approaches, alignment with country and regional priorities and enhancing impacts. SDFO invites applications from qualified candidates to fill in the following vacant position. This is a national position and posting will be in Khartoum, Sudan.

Duties and responsibilities

Under administrative supervision of the Resident Representative, SDFO, and working in collaboration with the finance units at Headquarters, the incumbent will maintain strict compliance with the Bank’s policies and guidelines, and manage administrative services including accounting and budgeting, human resources and facilities keeping with procedures and the efficient use of resources. Other specific duties and responsibilities include:

Budget preparation and implementation: Draw up administrative budget of the Field Office following the schedule set by the Budget Department. Contribute to the preparation of centralized budgets at headquarters to take into account the particulate investment needs of the Field Office. Monitor expenditure in accordance with the Bank’s internal control rules and procedures. Report periodically the status of the budget implementation and propose possible revisions
Financial management and reporting: Establish procedures and controls to improve efficiency of service and identify cost savings and promote efficient use of Bank resources. Provide guidance on accounting treatment and financial transactions with respect to SDFO. Advise management on methods to improve control environment in the Field Office Check and approve the accounting entries in SAP. Review monthly financial report, timely preparation and verification of reports, statements and schedules for auditing of the Field Office activities
Human Resources Management: Submit reports on personnel management; Manage office staff benefits in accordance with the Human Resources policy and instructions in force
General Administration: institutional procurement of goods and services and management of property and equipment. Supervise procurement of goods and services in keeping with the Bank’s rules and procedures. Prepare and monitor service providers’ contracts. Ascertain sound stock keeping for office supplies and inventory of Bank property and equipment. Control the processing of mission expenditure advances and balances. Ensure the quality of Bank facilities in SDFO, including workspaces according to Bank standards, property and equipment as well as service provision relating to the upkeep, maintenance and security of facilities. Inform and discuss with counterparts at Headquarters the administrative problems affecting SDFO in order to find appropriate solutions thereto. Facilitate the obtainment of administrative documents necessary for the proper functioning of the office and staff from the relevant authorities. Organize, supervise and monitor the activities of administrative staff and ensure appropriate training for the latter in order to obtain quality services. Undertake any other official duties that may be assigned by the Resident Representative.
Selection Criteria

Including desirable skills, knowledge and experience

At least a Master’s degree in Accountancy, Finance or Administration combined with a membership to an internationally recognized professional accounting body (CA, CPA, ACCA or Expert Countable is an advantage)i
A minimum of five (5) years of relevant experience including 3 years of experience in an accounting firm or in an international/multinational financial organization, plus 2 years in a public or private sector organization
Capacity to work effectively in a team
Ability to communicate orally and in writing, in English and French. Knowledge of Arabic (oral and written) will be an advantage
Competency in the use of Microsoft Office applications such as Word, Excel, and PowerPoint
Knowledge of SAP S/R would be an advantage

Document download
Administrative and Finance Officer - Sudan Country Office (119 KB)i

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