Finance Coordinator - World Vision

من طرف admin الإثنين أبريل 11, 2011 2:27 pm

Finance Coordinator - World Vision

POSITION: Finance Coordinator
Salary Range: 2,349.28 — 2,855.57 SDG
LOCATION: Blue Nile State

World Vision is International Relief and Development Organization working to promote the well being of all people - especially childrenWorld Vision offers materials, emotional support to 100 countriesWorld Vision Northern Sudan Program is seeking to recruit a qualified candidate for the position of Finance Coordinator to be based in Blue Nile State

Purpose of Position
This position will support the three agencies in finance departments supporting the consortium operations in their compliance to the EC regulationsThe position ensure all resources for the consortium project are within the guidelines set by agency and donor organizations as provide support to the overall finance quality management and delivery of the finance reports with in the timelinesThe position coordinates and support the three agencies key staff responsible in finance and related departments in working out the required finance for inputs/resources, logistics services, etcMonitor the finance against estimates and plan detailed budget & activities in quarterly, six and annual basis and provide pipe line analysis to the three agencies key staff through the project coordinatorThe main components of the task is to collaborates closely with finance departments of the three agencies as well as consortium staff from planning through implementation and close out of programsThe position also ensures that the consortium project is compliant with all the EC guidelines

Job Responsibilities
Grant Financial Management
Manage & monitor the individual grants provided to the three agencies to ensure that all agencies using their related project activities budget are accurately reported and all grant financial information is reconciled in a timely manner
Ensure that all fiscal matters are current relating to assigned grants and their related cost including, national and state level grants, contracts and related EC support awards are handled in accordance with applicable EC regulations & guidelines
Monitor liability/receivable positions of assigned grants and provide timely notification to agencies responsible for receivable collectionAdvise Senior Management, if balances begin to adversely impact Consortium lead agency( World Vision’s) cash flow or of any situation that would require a higher level action to be taken,
Reconcile balances for each of the agencies budget against partner advance holding accounts,
Analyze and monitor the financial status of assigned grants, contracts and other agreements and communicate results and actions to be taken to internal and external stakeholders as appropriate
Implement quality control procedures to ensure data accuracy and the resolution of process weaknesses and data corruption issues
Identify and report financial risks associated with grants, contracts, and related cost obligations to senior management Support Country Programs’ use of Sun Systems as a grant management tool
Monitor and communicate grant/contract agreements vital statistics in the grant database
Maintain grant awards and all financially related documentsWork with Domestic Finance on technical support for implementing tools for grants analysis
Agreements,

Reporting and Monitoring
Produce or ensure fulfillment of all WV & EC financial reporting requirements for active, expired and closed grants
Proactively review financial management and reporting and cost recovery terms defined in donor agreementsCompare to World Vision’s standards and make recommendations to Senior Project Coordinator for changes leading to negotiating the best terms possible for Consortium
Support individual agencies by interpreting financial management, reporting and cost recovery terms defined in donor agreements
Ensure deadlines and deliverables are met for financial reports
Collaborate on standard reporting templates for a variety of grant related purposes
Provide proactive reporting on financial status of grants
Review assigned donor agreements for compliance with Agency financial standards and World Vision adherence to EC financial reporting requirements
Professionally communicate grants status to all stakeholders in the public resource area

Audit Management
Support all audit process for Overseas Finance
Collaborate in aligning year-end process to collect appropriate information to feed in a prepare for a successful audit
Provide technical assistance to Consortium and partner agencies on EC funded Project requested external audits
Responsible to identify and immediately communicate grant financial risk to senior management

Budgeting
Participate in the review and approval of Annual Program Plans (APP) for grant related funds
Take part in the implementation of multi-year budgets in SUN and monitor progress
Monitor and reconcile country program’s multi-year budget to agreement budgets and actual expenses

Technical Support, Training and Management
Contribute to team-based development and rollout of enhanced financial policy and procedures
Participate in Grants Support in coordination with other support departments that ensure appropriate negotiation of grant agreements to ensure accurate and acceptable financial reporting of the award
Assist Consortium partners team to identify solutions and alternative mechanisms to meet donor requirements without compromising systems
Participate in grants financial management training for all staff and partners working in the consortium project
Support individual and consortium team to strengthen grants management processes and practices
Understand and adhere to established financial policies and procedures
Deliver responsive service to all staff on all questions related to grants funding
Assist individual and consortium team in the assessment of their grants management by providing ongoing feedback concerning performance
Participate in departmental performance objectives to achieve established benchmarks

Qualifications
Minimum Bachelor’s Degree in Finance/Accounting or related field, Masters Degree preferred
Minimum 5 years of progressive grants management experience
Strong knowledge of all MS Office programs requiredKnowledge of Sun Systems preferred
Knowledge of fund accounting and EC Government funding regulations for non-profit organizations, preferred
Strong communication and presentation skills
Willingness to work additional hours during critical implementation periods

All applications should be submitted to Labour officer

Closing Date Thursday 18/4/2011