Regional Senior Admin Finance Associate - United Nations Mine Action Office

من طرف admin السبت فبراير 26, 2011 12:46 am

Regional Senior Admin Finance Associate - United Nations Mine Action Office

Vacancy Announcement KRT/VA/ICA/2011/05
Project: UNAMID Ordnance Disposal Office
Reporting to: Admin/Fin Officer
Post Level: (ICA Contract) SC-4M
Post Title: Regional Senior Admin Finance Associate
Duty Station: Khartoum/ El Fashir.
Duration: Six Months (renewable based on funding)

This vacancy is open to Sudanese National applicants of other sex. Preference will be given to equally qualified women candidates.

Duties and Responsibilities
Under the direct supervision of the Admin/ Finance Officer and the overall supervision of the UNAMID ODO Program Manager, the incumbent will perform the following duties:
• Process leave approval for national staff within the Regional Office;
• Update the regional Administrative/HR Filing System. Keep and update the personnel related issues i.e. attendance sheet, Leave records and manage leave eligibility for all national staff in the south and report to HR Main Office on a monthly basis
• Coordinate the Performance Appraisal Review process for all staff
• Focal point for HR Related tasks organize regional recruitment process, liaising with HR Unit Khartoum.
• Maintain the daily cashbook for the office running expenses and keep the weekly and Monthly expenses of the Regional Office
• Plan cash needs well ahead, make request for replenishments and keep proper records of all expenses.
• Coordinate the Operational Advance Fund for Regional and sub offices, and Send weekly reports on Regional and sub offices expenses to Finance Unit, Main Office
• Monitor and disburse staff salanes for all Regional and sub offices staff, in coordination with HR and Finance Main Office
• Mine Action coordination: Coordinating the FSD, AMOUR group, DOG, MECHEM, MAG contractors’ MOPs. Controlling equipments issued to them during their services
• Focal point for all travel arrangement in the regional office (MOP, Security clearance and Travel authorization), ensuring that all movements are approved and keep records of that; Review the travel claims forward for processing and follow with HR Main Office, Arrange the travel of guests or other UNMAO staff to Juba: booking accommodations, transportations, etc.
• Drafts correspondence within the assigned area of responsibilities; Provide general secretarial functions to suppor the day- to- day operational activities in the implementation of the program (write formal letters, memos, e-mails, fax, requests, controlling quotations).
• Update staff on new developments, new instructions/ policies etc. when ad as required by Main Office.
• Make regular visits to sub-offices to perform in-house audits and QA of accounting processes and procedures.
• Supervise the activities of the cleaners, and ensure that a good stock of cleaning items are kept for the regional office.

:Qualifications
• University Degree or Diploma in appropriate discipline
• At least 3-4 years administrative experience, relevant experience with UN/NGO would be an asset
• Good knowledge of computer skills including MS Office, drafting of letters memoranda and minutes is desirable
• Fluent in English & Arabic oral and written, Experience with UN agencies is an asset
• Able to obtain permits to travel to all areas in Sudan
• Flexibility in undertaking any kind of assignment and capable to work in a multi-national/ cultural environment,

Submit detailed curriculum vitae (UN P11 Form, if possible), proof of academic and professional experience, and three professional references to the UN Mine Action Office (Building 42, Block 13, Riyadh Mecca Street or via email provided below. Please add the Vacancy Number and Position Title on envelops and email subject line. No further inquiries please. Only short listed candidates will be notified.

7/3/2011

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